Instructions for Billed Service Forms

Billed service work will be invoiced to the requesting agency.  Request forms for billed services relating to keys, locks, access cards, signs, office renovations, cabinetry, and addition of new building system items of equipment such as electrical circuits have been created for use by state agencies.  These forms can be found on Billed Service Forms.  This procedure standardizes request procedures, helps automate the request process, and provides an electronic record of your request.

The forms are in Microsoft Word document (doc) format.  After downloading the desired form, the requester must complete all fields on the form.  The company and center fund number from the requesting agency's budget must be included on the form.  This number is the line item code which this work will be invoiced against.  The requester should attach the request form to an email message and electronically send it to the email address listed on each form.  Do not include the request in the body of the email or attach a file in another format such as pdf, rtf, dot, etc.

State agencies must use these request forms.  Billed service requests must be mailed electronically (email).  Paper or faxed copies of memorandums or letters, incomplete request forms, or request forms not submitted electronically will be returned to the sender without action.